Often times when you think about shipping things, copiers or Xerox machines don’t tend come to mind. Even still, it doesn’t make them any less important when going through the prepping process for shipment. In fact, one could argue that copiers and Xerox machines are actually some of the most fragile types of items to ship, next to your grandma’s priceless heirloom antiques. So, in this article we will provide you with the 3 most common mistakes that people make when shipping a copy or Xerox machine.
The first common mistake that people make when shipping a copier Xerox machine is that they fail to remove ink and toner cartridges. The problem here is when you don’t remove these cartridges, they can either be damaged or cause damage to the machine if they happen to be jostled during shipment or handling. So, avoid this by obtaining the proper shipping supplies, and wrap the cartridges and toner in protective bubble wrap or foam. Insert them into leak-proof bags. Then, clearly label what it is, and place them in a heavy-duty shipping container and fill in the extra space with something such as newspaper. Also, make sure this box is also clearly labeled, as well as has fragile written on the side in bold lettering.
The second most common mistake that people will make when shipping these machines is that they don’t take the time to properly package their device. As we said earlier, copiers and Xerox machines are very delicate. Not only are they made up of parts that can be easily broken, but also their internal workings are susceptible to damage if they come in contact with any air or dust particles. And since truck trailers and dust are like moths to a flame, you’ll want to make sure that you seal any open areas of your device and make the machine as airtight as possible.
In order to properly package your machine, you’ll need to once again collect the proper shipping supplies. One important piece of shipping supplies that you’ll need is the proper type of tape. You want to make sure that the tape is neither too sticky nor too fragile. If it’s too sticky it can leave residue that will be hard to get off, and if it’s too fragile the tape will not hold up during shipment. If you’re not sure which type of tape to use, you can either contact the shipping company you’ve chosen or just go to a hardware store and ask for some advice.
After you’ve properly taped the different parts of your copier, now is the time to wrap the machine in heavy-duty bubble wrap or some other type of flexible packaging foam. Make sure that before you do this you have removed any trays and paper from the device. And have secured any drawers and permanent trays so they won’t move during shipment. Then, wrap the machine several times with your bubble warp and place it into a proper sized box. (The only exception to this part is if your copier is too big to place in a box.) Otherwise, once your machine is in the box, fill in the extra space with flexible foam or crumpled newspaper. Do your best to avoid using peanuts as they provide little cushioning and protection if impact should occur.
The final mistake that people will make is selecting the wrong shipping company. If you have a printer or copier that weighs less than 60 pounds, a parcel shipper will be your best option. However, if you have a large printer for super expensive copier or Xerox machine, you’ll want to go with a LTL shipper. The reason being is because these types of shippers are trained to handle these types of devices. They’ll be able to better guarantee the safety of your printer, while giving you the best bang for your back. Just make sure that you do your due diligence and go with a reputable shipping company regardless if you choose a parcel shipper or LTL shipper.
If you can avoid these mistakes, you will better ensure the safety of your copier or Xerox machine when it’s time to move it to its new location. Just make sure you take your time and plan ahead, and the shipping process will be a breeze.